Collect · PDC Desk
Know where every cheque is. Today.
Every post-dated cheque, from the moment it's expected to the moment it clears, or bounces. One register, one custody trail, and the next step already waiting.
PDC DeskWithout PropertyHive
Sound familiar?
The register lives in Excel
One spreadsheet per building, a safe full of envelopes, and no one sure which version is right.
Deposits get missed
A cheque dated the 1st sits in the safe until the 9th because nobody pulled the list.
Bounces go quiet
A bounced cheque turns into an email thread, then a phone call, then nothing.
How it works
PDC Desk, step by step.
Log every cheque against the lease
Cheques are created from the lease payment schedule, or scanned and read by OCR, then logged as expected or in custody with their bank, amount and date.
PDC Desk
Deposit in batches, by bank
Deposit runs gather every cheque due, grouped by bank. Mark them deposited in one action and watch them wait for clearance.
PDC Desk
Clear it, and the receipt posts itself
Clearing a cheque creates the receipt against the tenant's oldest open invoice, ready for your ledger.
“Clearing a cheque creates the receipt against the tenant's oldest open invoice, ready for your ledger..”
Bounced? Replace, re-present or go legal
Record the bounce reason and choose the route. The legal route opens a rent recovery case with a demand letter and a legal hold, and the tenant gets first, second and final notices.
PDC Desk
- 8
- cheque statuses
- 3
- stage bounce notice ladder
- 1
- register for every building
Capabilities
Everything it takes, in one place.
Eight cheque statuses
Expected, in custody, deposited, cleared, bounced, replaced, re-presented and legal.
Custody trail
Who holds the cheque, where, and since when, with full history on every cheque.
Deposit runs by bank
Batch every cheque due into one run per bank. No more pulling lists by hand.
Cheque OCR
Scan a cheque and its details are read into the form for a person to confirm.
Bounce notice ladder
First, second and final notices at days 1–15, 16–40 and 41+.
Legal handover
A rent recovery case, demand letter and legal hold, opened from the cheque.
Receipts on clearance
Cleared cheques post receipts automatically; ERP posting is integration-ready.
Reversals with a reason
Admins can reverse a status, and the reason is kept on the audit trail.
Direct debit alongside
DD mandates with IBAN validation for tenants moving off cheques.
Watch it work
PDC Desk walkthrough
The life of a cheque, from custody to clearance, bounce, recovery and deposit runs.
Narrated in English with captions. All data shown is demo data.
FAQ
Questions we hear a lot.
Can we import our existing cheque register?
Yes. Cheques import from a structured Excel workbook along with tenants and leases, and are matched to the right lease and payment line.
What happens when a cheque bounces?
You record the bounce reason and choose to replace it, re-present it or go legal. The tenant receives first, second and final notices, and the legal route opens a rent recovery case with a demand letter.
Does it post to our accounting system?
Cleared cheques create receipts in PropertyHive. Posting to Microsoft Dynamics 365 and other ERPs is integration-ready and switched on during onboarding.
See it on your portfolio.
Bring your unit list and a month of cheques. We'll show you the workflow, not the slides.