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PropertyHive
Newthe AI Leasing Agent books viewings around the clock

Every tenancy, from first enquiry to final settlement.

PropertyHive runs leasing, post-dated cheques, facilities, forecasting and owner payouts on one record, with Ejari, RERA rent caps, VAT and Arabic built in, not bolted on.

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Built for the UAE & Saudi Arabia · English & العربية

Portfolio command centre

Portfolio command centre

Good morning, Layla

29 leases worth AED 5.6M expire in the next 30 days
Contracted rent

AED 143.8M

+6.2%

Occupancy

91.9%

+1.4 pts

Collected this month

AED 8.1M

94%

Arrears at risk

AED 1.5M

41 tenants

Billed vs collected

BilledCollected

Occupancy by status

  • Leased 84%
  • On notice 8%
  • Vacant 8%

Built into the platform, not bolted on

  • EjariDubai
  • TawtheeqAbu Dhabi
  • RERA rent indexRent caps
  • Post-dated chequesFull lifecycle
  • UAE VAT 5%Tax invoices
  • UAE PASSTenant sign-in
  • EscrowOff-plan
  • English & العربيةContracts & PDFs

One record, end to end

Follow one tenancy through PropertyHive.

Most portfolios run this journey across a CRM, Excel, a cheque register, an FM tool and email. Here it's one record, and every team sees the same thing.

  1. 01

    An enquiry arrives at 11pm

    The AI Leasing Agent answers on your website, suggests available units with live prices and captures the lead. No one has to be awake.

    Leasing agent

    ● Online now · 23:04

    Looking for a 2-bed on Saadiyat

    I found 3 available units:
    • SAA-R-L252AED 93,500 / yr
    • SAA-R-L260AED 101,500 / yr
    • SAA-T2-L142AED 111,500 / yr
  2. 02

    A viewing is booked

    The prospect picks a slot. It lands in your team's viewings with a reference number, and the lead moves along the pipeline.

    Pick a viewing slot

    Nov
    10:0011:0012:3015:0016:3018:00

    Viewing confirmed · VW-2291

    Added to your team's viewings

  3. 03

    A bilingual offer goes out

    Offer letters in English and Arabic from your approved clause library. The prospect accepts, negotiates or declines from a link.

    Offer letter · OL-2026-0187

    Approved

    Annual rent

    AED 93,500, payable in 12 cheques.

    Security deposit

    5% of annual rent, refundable.

    الإيجار السنوي

    93,500 درهم، تُدفع على 12 شيكاً.

    مبلغ التأمين

    5% من الإيجار السنوي، مسترد.

    AcceptNegotiateDecline
  4. 04

    KYC in seconds, not days

    Upload an Emirates ID or passport and the form fills itself. A person confirms every field before it's saved.

    Reading Emirates ID

    4.2s · awaiting confirmation

    Name
    Ahmed Saeed Al Mansoori
    ID number
    784-1990-•••••••-1
    Expiry
    14/03/2029
    Nationality
    UAE
  5. 05

    The lease is signed and registered

    Approval routes run automatically (finance for any discount, legal above 5%). E-signature, then the Ejari or Tawtheeq step tracked on the lease.

    Lease · L-01987

    Active
    1. Finance review (2% discount)
    2. E-signature · tenant & landlord
    3. Ejari registration
    4. Payment schedule · 12 cheques
  6. 06

    Twelve cheques, one register

    Every post-dated cheque is logged, held in custody and batched into deposit runs by bank. Clearing one posts the receipt.

    Post-dated cheques · L-01987

    12 × AED 7,792

    #4501

    Cleared

    #4502

    Cleared

    #4503

    Deposited

    #4504

    In custody

    #4505

    In custody

    #4506

    In custody

    #4507

    In custody

    #4508

    In custody

    #4509

    Expected

    #4510

    Expected

    #4511

    Expected

    #4512

    Expected

  7. 07

    A cheque bounces

    Replace, re-present or go legal, from one screen. The tenant gets the first, second and final notices automatically.

    Cheque bounced · #4503

    Reason: insufficient funds

    Next step

    Replace Re-present Go legal

    First notice sent to tenant

  8. 08

    A leak is reported, in Arabic

    The tenant reports it in the app. It becomes a work order with an SLA clock, a technician and a cost sheet.

    New request

    يوجد تسرب مياه من المكيف في غرفة النوم

    Submit

    Work order · WO-30418

    Urgent
    • HVAC · Marina 2, unit 1601
    • Technician: Imran Qureshi
    • SLA remaining 3h 42m
  9. 09

    Renewal, within the legal cap

    Ninety days out, the renewal is prepared and checked against the rent index. An offer above the cap is blocked, with the reason explained.

    Rent increase check

    Dubai · rent index
    Current rentAED 93,500
    Index averageAED 104,200
    Below index by10.3%
    Maximum allowed5%
    Offer at +8% blocked: above the legal cap. 90-day notice required.
  10. 10

    Move-out, settled and signed

    Pro-rata rent, damages, deposit offset and VAT on one bilingual statement. Waivers need a reason; large refunds need a manager.

    Final settlement · FS-2026-0049

    Approved
    Pro-rata rent to exitAED 33,657
    Early-exit penaltyAED 35,000
    Cleaning & damagesAED 1,050
    Security deposit− AED 10,500
    Net dueAED 59,207

    Bilingual statement ready to sign

The platform

Fifteen tools, replaced by one.

Organised around the work your teams actually do.

From enquiry to signed lease, faster

  • Leads scored out of 100 and moved along a live pipeline
  • Bilingual offer letters, approvals and e-signature
  • Enquiries from Bayut and Property Finder become leads
Explore CRM & leads
CRM & leads
From enquiry to signed lease, faster

AI in PropertyHive

AI that asks
before it acts.

It answers prospects at midnight, reads an Emirates ID in seconds and tells your CFO what's overdue. It never approves money, rent, KYC or legal steps on its own, and every action is logged.

  1. 1Suggests
  2. 2You confirm
  3. 3It acts
  4. 4Logged

Hive Assistant

Answers from live data, within your permissions

AI

How much is overdue in Marina Tower 2?

Total overdue is AED 412,600 across 14 tenants. The largest:

  • Unit 1601AED 88,50040+d
  • Unit 2204AED 61,20016–40d
  • Unit 0907AED 44,2501–15d

Checked: invoices, receipts, bounced cheques

Export to ExcelSend reminders?

AI Leasing Agent

Answers prospects and tenants around the clock, books viewings, raises requests, and hands over to a person when needed.

Hive Assistant

Ask "how much is overdue in Marina Tower 2?" It answers from live data, within your permissions, and shows its working.

Document AI

Emirates IDs, passports, trade licences, title deeds, cheques and supplier invoices, read into the right form for review.

Never approves money, rent, KYC or legal steps Instant human takeover Every action in the governance log

6

lease types, from residential to staff housing

8

cheque statuses, tracked from custody to clearance

60

months of revenue forecast, lease by lease

27

systems in the integration catalogue

Built in

The details that make it work in the Gulf.

4.2 Rent increase

Any increase on renewal shall not exceed the maximum permitted under the applicable rent index…

Locked · v3

4.2 زيادة الإيجار

لا تتجاوز أي زيادة عند التجديد الحد الأقصى المسموح به وفق مؤشر الإيجارات المعمول به…

مُقفل · v3

Bilingual contracts from an approved clause library

Offer letters, leases, settlement statements and gate passes in English and Arabic, with locked clauses your legal team signs off.

0%
5%
10%
15%
20%

Rent-cap engine

Dubai index bands and the Abu Dhabi freeze, as dated rule periods. A regulator change needs no code.

Certified progress45%
Released42.75%

Escrow for off-plan sales

Releases capped at certified progress, with a separate approver and 5% retention for a year.

VALIDAP-2026-00309

QR gate passes

Visitors, contractors and vehicles. The guard scans and sees valid, used or expired: no reuse.

Lease discountFinance reviewLegal if > 5%

No-code approval workflows

Design the route, test it before publishing, and keep a versioned history you can restore.

Every channel on one timeline

Voice, WhatsApp, SMS, email and chat, with a screen-pop showing the caller's balance before you answer.

Rent collectedAED 1,248,000
Management fee 5%− AED 62,400
Maintenance− AED 18,250
Net payoutAED 1,167,350

Owner statements and payout runs

Percentage, fixed or hybrid fees, with payout runs that stop if bank details or KYC are missing.

Pay AED 7,792Maintenance requestVisitor pass

A tenant app and portal

Payments, requests, renewals, bookings and visitor passes, in Arabic and English, with UAE PASS sign-in.

PDFXLSXCSV

Reports that arrive on time

A ready-made report library and a no-code designer, with PDF, Excel and CSV export and scheduled email.

Who it's for

Built for how your organisation runs property.

Landlords & family offices

Your own portfolio, fully in view.

Property managers

Many owners, one operation.

Developers

Lease, sell off-plan and run escrow.

Real-estate groups

Many entities, one standard.

Integrations

Connects to the systems you already run.

Prove each connection in a sandbox first, then switch it on. We're clear about what's live today and what's ready to connect.

LiveIntegration-ready
See all integrations
UAE PASS
Microsoft Teams
Outlook / Exchange
WhatsApp Business
Contact-centre telephony
REST API & webhooks
SIEM feed
Data warehouse
ID verification & liveness
PEP & sanctions screening
Microsoft Dynamics 365
Other ERPs
Ejari (DLD)
Tawtheeq
Utilities (DEWA, TAQA)
Microsoft Entra ID
DocuSign / Adobe Sign
SMS gateway

Security & governance

Controls your auditors will recognise.

Visit the trust centre

  • Multi-factor sign-in and Microsoft single sign-on

  • Role and field-level permissions, checked on every request

  • Maker-checker on refunds, escrow releases and approvals

  • An audit log of every change, including every AI action

FAQ

Questions we hear a lot.

Is PropertyHive built for the UAE and Saudi Arabia specifically?

Yes. Post-dated cheques, Ejari and Tawtheeq workflows, RERA rent-index caps, UAE VAT, Emirates ID, UAE PASS and bilingual English/Arabic contracts are part of the core product. For Saudi Arabia, PropertyHive supports SAR, Arabic-first documents and multi-entity portfolios; Ejar and ZATCA e-invoicing connections are on the roadmap.

Can it handle post-dated cheques properly?

It's one of the things we're best at. The PDC Desk tracks every cheque through custody, deposit runs by bank, clearance and bounces, with replace, re-present and legal routes and automatic tenant notices.

Does the AI make decisions on its own?

No. It suggests and drafts; a person confirms before anything is saved or sent. It never approves money, rent, KYC or legal steps, and every AI action is recorded in a governance log with the option to override.

Is it available in Arabic?

Contracts, offer letters, settlement statements, gate passes and the tenant portal and app work in both English and Arabic, including right-to-left layout.

How do we move our data across?

Properties, units, tenants, leases and cheques import from a structured Excel workbook, and asset registers can be imported from your CAFM. We'll walk through your data in the demo.

How is PropertyHive priced?

Plans are based on portfolio size and the modules you need. Book a demo and we'll put together a proposal for your portfolio.

See it on your portfolio.

Bring your unit list and a month of cheques. We'll show you the workflow, not the slides.

Book a demo Email us